Scanning Services
Having your book, document and photo scanning work outsourced to us, you can completely concentrate on your core company business with a stress-free mind. You can definitely rely on us and by all achievable means; we keep up to your expectations through our best scanning service. Our technicians are proficient in dealing with even the most complex of your requirements.
For any business or organization, there may a lot of data to be dealt with in the form of tangible documents. Even many individual photographers, publishers, authors are looking for scanning services. This volume increases continuously as the business starts to make things more complex. An optimal solution for this is the digitization of books and documents.
Digitization has massive significance in business processes regardless of the business type. Hence, the precise understanding of data digitization is very much important for taking the right outsourcing decision. Underlying are some of the noted benefits of document scanning services.
- Data chunks that would have required shelves of physical documents now require just a CD-ROM or hard drive
- The efficiency of data access is drastically increased as you can simply search using text titles or keywords
- Enjoy the pleasure of sending soft-copies in just a few clicks rather than suffering the shipping delays
- Besides, you can edit the files whenever required using software for word processing and image editing
- Your fear of data loss is alleviated forever. With less expenditure, you can create backups for any storage devices through scanning and archiving services
Various scanning services from MAP Systems
At MAP Systems, we provide unmatched professionalism for providing secure document scanning and comprehensive management solutions. We can help clients to achieve security of data and provide easy access of information by converting the documents into digital format.
Bulk document scanning
MAP Systems has years of experience in bulk document scanning services, i.e to process thousands of paperwork on a daily basis to help companies digitize the documents. Using high-quality scanners, we have a dedicated team of scanning operators for digitizing and converting the documents, thereby producing exceptional quality images. After the whole document is scanned, it goes through quality checking and there are staffs to ensure that the documents are indexed in a suitable order. We use advanced technologies to capture images of any size format.
OCR scanning
We offer OCR services for identifying and converting scanned document or form into a searchable digital text that can be read in PDF format. We extract specific data from different document types such as HR documents, surveys, invoices, claims, application forms, purchase order forms, etc. during the scanning process, thereby saving huge amounts of time on manual searching while looking for a particular piece of information. We use exceptional OCR/ICR software and scanners to provide the document in the client’s chosen format with accuracy.
Large format scanning
We have top-notch scanners and printers which can capture wide format or oversized images convert it to digital files. We scan thousands of images per day and work on their sizes to produce space-saving electronic version of images. We make sure to provide the good quality images while maintaining uniformity before delivering the files to the clients. Our team provides the required help for scanning construction diagrams, architectural drawings, utility plans, maps, etc. and also helps to photocopy or print the files depending upon your use and requirement.
Onsite and Offsite scanning
MAP Systems provide services for both onsite and offsite scanning of documents. Businesses with smaller office space mostly use our offsite scanning services as they do not have the required facilities or time. However, in case of onsite document scanning, we provide solutions for enabling live digital data for various constructions, utility, and law firms which allows their back office staff to continue using the information for work. After the project is completed, we collect all the backup files and devices used during the project and hand them over to the clients.
MAP Systems document scanning process
At MAP Systems, we decide our methodology based on your exact requirements of scanning bulk documents. However, there is a general 3-step process that we typically follow.
Document organization
Upon the request to convert paperwork to electronic files from your end, our scanning professionals use advanced document scanning techniques that strategically organizes the document in a well-defined order so as to ensure accuracy and pace in the scanning process.
Document scanning solution
Scanners with immense pace are used for scanning of paper documents. Post that, all documents are scrutinized and adjustments are made as per scanning requirements to make sure to capture the best images. Depending upon the clients need, we can also convert these scanned records to PDF formats.
Document reorganization
We carry out multiple rounds of quality checks through detailed analysis for accuracy and clarity of all scanned files. In case any errors are detected, they are rectified and rescanning is carried out.
Go through our document scanning case study section to know about the various projects we handled and kept our customers satisfied all the time. View case study
Advantages of our document digitization and book scanning services
Realizing the unmatched benefits offered by scanning, we have always tried to offer the services with utmost perfection. As a highly experienced book scanning and digitization company, we never fail to provide top-notch quality color as well as Black and White scanning services for almost any size of materials. We are fortified with certain virtues that boost our confidence to deliver impeccability to our esteemed customers.
- We have knowledgeable resources and definite procedures to deliver the best scanning and OCR services
- Honed and benchmarked processes are in sync with the industry standards to produce apex quality output
- Ability to scan bulk documents
- Customize the scanning processes for catering to the varied customer requirements
- We take all possible steps to ensure that the deliverables reach you with the highest possible levels of accuracy
- MAP Systems has met deadlines all the time as we believe to work in the most professional manner
- We provide cost effective document scanning prices and our cost for imaging solutions i.e per page basis
Document scanning services industries we serve
We have rich experience of serving diverse clientele including
- Publishing Houses
- Libraries
- Banking sectors
- Legal offices and departments
- Healthcare and Insurance companies
- Human resource departments
- Manufacturing and construction firms
- Real estate agencies
- Financial institutions
- Educational institutions
- Government agencies
- Advertising firms
Related Services
Client Testimonial
With digitization, we have to swim with the tide. Also, cupboards were filling with books and the library was getting too congested. Therefore, we were badly in need of a book and document scanning services. The quote sent by many service providers were unreasonable and we had no idea regarding what to do.
- Famous library, Austria
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