Top 16 Rules for Quality eBook Conversion

ebook conversion tips and tricks

With various digital devices flooding the marketplace, there is a huge demand for authors and publishers to convert their printed materials to eBooks. Nowadays, there are a lot of professional service providers in the industry who can help you with eBook conversion and formatting. However, if you want to do it yourself, you can have a look at the 16 golden rules that can provide effective conversion of any physical book into an eBook.

If not, having proper knowledge about the steps involved in digital book formatting would always prove beneficial even if you are hiring an eBook conversion company for the job. So, let’s get an in-depth idea about the same.

  • Indent the paragraphs

    When it comes to indenting paragraphs, avoid using the spacebar and tab key. Alternatively, you can use paragraph settings available in the Word’s formatting pallet for setting the indent to the first line of every paragraph. It will allow the conversion process to proceed without hitches while keeping your readers satisfied.

  • Insert page breaks

    Page breaks are vital as it directly influences the reading experience of the users. However, there is no ideal pagination for eBooks. Therefore, insert it at the end of every chapter. When it comes to images, you can either place them at the end or beginning so that it appears along with the caption.

    In the case of Microsoft Word or similar text processing programs, you can find the ‘Break’ option in the Insert pull-down menu. Now, you can place the cursor where you want to provide the break.

  • Justify the texts

    Justification of text is essential to maintain a professional look and assure a hindrance-free reading experience for any e-reading device. Various companies indulged in eBook formatting services recommend using center or left justification. It is because using the right justification may demand you to left-align the lists and bullets, which takes a lot of time and effort.

    Certain e-readers might override the settings resulting in mixed justifications, which are confusing for the readers. Besides this, full- justification may also lead to uncomfortable breaks in lines when a book repaginates.

  • Insert the margins

    While inserting margins for your eBooks, make sure that it is uniform, of the same size, and present at both sides of the pages. Most of the companies offering eBook creation and formatting services recommend 0.5 to be the ideal size. It is because there are negligible chances of text loss in case of smaller margins. Apart from this, the margins numbers should be positive so that the words will correctly fit into the eBook.

  • Try formatting the images

    While formatting the images, you should avoid the wrapping of text around the images and use in-line pictures with the writings below. The recommended formats are .png and .jpg, and the size of the cover graphics should not exceed 800px height and 550px width. Other images can have a height of 600px and width 500px.

    While resizing the images, make sure you are not adjusting in the word file. It may tend to change the image appearance, but the actual size remains the same. Thus, formatting issues might pop up while reading. So, it is better to use an image editing tool for resizing the word file.

  • Appropriate selection of the font size

    It is advisable not to put much effort into deciding the font size because readers will ultimately decide and select it according to their choice while reading the eBook. Therefore, try using a single standard font. Times New Roman, Courier, and Ariel are some of the common fonts that most of the eBook formatting firms prefer.

    Avoid using fancy fonts as they might get transformed into weird symbols or characters on conversion. Try using font buttons or menu from the toolbar as it is the best way for incorporating properties like bold, underline, italics, etc. The font size for titles can ideally be 14-18pt, and 12pt when it comes to the text.

  • Decide the page size

    In eBooks, pagination is not fixed. Therefore, readers can customize the font type, size, and spacing according to their will. It means that your 100 pages printed document can extend or reduce to any size.

    However, professional eBook conversion companies suggest 8.5 x 11″ as the ideal page size while carrying out the conversion of your manuscript into eBook.

  • Take care of the titles

    It is essential to tag the titles of the chapter as headings. Otherwise, the online eBook conversion software will fail to identify and might add it as content.

    For this, you can select the chapter title in the beginning and choose ‘Heading 1’ that falls under the ‘styles’ section. It will allow you to select the formatting style according to your choice. However, update the specific style after completing, and repeat this process for all chapters and sub-chapters. Even selecting ‘Heading 1’ alone will help you to apply the same formatting, everywhere, automatically.

  • Focus on the book’s main body

    If the body of the book is of ‘Normal’ style, then you can format the paragraph according to your wish by using spaces or indents. But it is advisable not to use the two formats together. Instead, you can refer to professional eBook design templates for more ideas.

    You can choose to space ‘After’ or ‘Before’ the paragraph. Even while using indents, try not to insert a tab in front of the paragraph. Instead, opt for the ruler that is present on the top. After deciding the paragraph’s look, right click on ‘Normal’ and choose the option ‘Update Normal to Match Selection’. It will further becomer easier to format the remaining paragraphs similarly.

    However, if you want the first paragraph of every chapter to be different, then make relevant changes in the first paragraph, and choose the option ‘Create a Style’. Rename the style with something that you can easily relate.

  • Remove the page numbers

    The headings and footers must be free from the page numbers when you transform a book into an eBook. You can easily remove it in Word. At first, you have to double click either at the top or bottom of the page. It will display the ‘Headers & Footers’ tool option. From there, you can select ‘Remove Page Numbers’.

  • Eliminate the Table of Contents (TOC)

    The Table of Contents (TOC) is important for an eBook; however, it is not right to include the same at the beginning of the document. It is one of the critical tips you shouldn't ignore as your eBook will fail to showcase the page number to the readers, which will degrade its productivity. Therefore, you should remove the TOC. To remove it, click on ‘References’, then choose ‘Table of Contents’, and click ‘Remove’.

  • Deal with the line breaks

    It is a bit tricky to deal with hard or soft line breaks when you are converting your paper book into an eBook. In this case, you have to choose the tiny paragraph icon that looks like this ❡- on the Home tab of the Word document. It will display the characters that couldn’t be printed and all the invisible formatting signs. Thus, one can see the said icon for each paragraph break and a soft return-like sign ⮐ for each soft line break. Also, ensure that the paragraph icon is visible at the end of every paragraph.

    Having paragraph breaks in between sentences will make the eBook look unprofessional. So, delete it if you ever come across unnecessary paragraph breaks. Also, if you find any forced line breaks in between the sentences, then get rid of it as it might look confusing and harm the flow of reading.

  • Convert the endnotes

    It is best to convert the endnotes from the footnotes for high-quality outcomes. It is an automatic process for most of the online eBook conversion tools. However, you will get better results by doing it on your own, i.e., you can choose either to keep it at the end of every chapter or at the book's end.

  • Remove the tabs

    It is better to remove tabs for assuring proper alignment of paragraphs. For the time being, eliminate it. Later, you can add indents if required. Now, click the icon ❡ to view the invisible characters. It will let you arrange the indents according to different style forms.

  • Know what to add in the beginning and end

    Great! You have finally formatted your manuscript pretty well!! The next step is to create an eBook. Now, click on the ‘Save As’ option. In the beginning, you need to include the cover, title page, table of contents, and copyright page. However, it’s a good idea to add the author’s profile and sections like ‘Other Books by The Same Writer’ in the end.

  • Save the file for conversion

    After converting the eBook from a physical document, save the file in .docx or .odt type format. Such formats are more feasible for an eBook rather than the .doc format.

A Few Quick Tips

Below are some more tips that will assist you further during eBook formatting and conversion.

  • Don’t include borders, headers, footers, or any background color or images.
  • Putting any kind of ornamental drop-caps at each chapter may look weird while formatting eBooks.
  • Don’t refer to specific eBook retailers like Apple or Amazon as they don’t allow competitors to promote their products through their website.
  • Since some e-readers do not support color, make sure that the images you use will make sense even when they are displayed in greyscale.
  • For adding the table of content, you can use Word’s inbuilt Table of Content (ToC) generator.
  • Before the conversion process, carry out a thorough rechecking for spelling or grammar mistakes.

If you have reached the end of this blog, then hopefully you are much clarified about the steps involved in the eBook conversion process. Keep reading our other blogs as they are also rich in informative content.

So, what are you waiting for? Quickly implement these tips and get started with converting your physical books yourself. There’s a lot of free and easily accessible software that can help you with the online eBook conversion. Otherwise, you can also look for a professional eBook conversion service provider to format your manuscripts.